Office Assistant
Octium is an international insurance group operating in the financial services industry, specialising in the design, structuring and distribution of unit-linked life insurance products for high-net-worth individuals and their families.
Headquartered in Luxembourg, the Group includes the insurance company Octium Life DAC in Ireland, the insurance intermediary Octium International Insurance Agent AG in Liechtenstein – with Branches in Switzerland and Greece – and Octium Services (Switzerland) AG.
Recognised as one of the most innovative solution providers in the sector, Octium offers flexible solutions to meet clients’ evolving needs while providing comprehensive professional support to its network of business partners. For more information, visit www.octiumgroup.com.
For our offices in Zurich we are currently looking for an Office Assistant.
In this diverse role, you will provide administrative and organisational support to our offices in Zurich and Vaduz, and to various internal departments. The role includes regular visits to our Vaduz office to ensure smooth operations and a positive working environment.
Main Responsibilities
- Independently handling incoming and outgoing mail, including DHL shipments
- Ensuring the smooth running of day-to-day office operations, from maintaining supplies and tidiness to coordinating service providers and deliveries
- Managing and ordering office supplies, consumables and small gifts
- Supporting the organisation and maintenance of the office infrastructure, including repairs and maintenance schedules
- Providing administrative assistance to internal departments, particularly HR, Accounting and IT
- Preparing and setting up meeting rooms (e.g. drinks and snacks)
- Supporting the onboarding process for new employees (access badge, welcome package, workstation preparation)
- Organising and sending birthday and welcome gifts
- Supervising and supporting opening of new offices or relocation to new premises
In addition you will
- Support the Sales and Business Development department with administrative and organisational tasks
- Assist in the preparation of presentations, documents and mailings
- Maintain and update client data and sales material
Ad-hoc and special tasks
- Take on short-term or project-related administrative assignments when required
- Provide occasional support to other offices and departments as needed
- Welcoming and assisting visitors in a professional and friendly manner
- Taking the lead and/or supporting the organization of both on-site and off-site marketing, networking or company events
Your Profile
You are a well-organised, service-oriented professional who enjoys taking responsibility and keeping an overview, even in busy times. You work precisely, communicate clearly and appreciate a varied role in an international environment.
Your background
- Completed commercial apprenticeship or equivalent qualification
- Several years of experience in an administrative or assistant position, ideally in an international company
- Excellent command of English and German (both written and spoken); additional languages are an advantage
- Confident handling of MS Office and an affinity for digital tools
- Structured, independent and reliable working style
- Strong service orientation, team spirit and a friendly, professional manner
- Enjoyment of organisation and contributing to a positive office atmosphere
- Willingness to occasionally support another office location administratively
This is a unique opportunity to join a passionate, ambitious and truly international team of professionals with vast experience in the insurance and financial sector.
If you are interested in this position, please apply via our website www.octiumgroup.com/careers. We are happy to receive your CV and any other relevant documents. If you wish to receive further details about the position, please contact us at HR@octiumgroup.com.
The personal information you provide in your job application will be treated confidentially at all times and will be processed in accordance with the applicable data protection laws, in particular the General Data Protection Regulation (GDPR).
Octium Group is an equal opportunity employer. We welcome applications from all suitably qualified candidates.